Transcription Settings

Configure how BlaBlaNote transcribes your audio recordings. Optimize settings for your language, industry, and terminology to get the most accurate transcriptions.

Adding a word the transcription keeps getting wrong, and watching it land in the list.

Accessing Transcription Settings

1. Go to Settings
2. Select Transcription
3. Configure your preferences
4. Click Save

Default Language

Setting Your Primary Language

The default language is used when BlaBlaNote transcribes your recordings.

To set default language:

1. Go to Settings > Transcription
2. Find Default Language
3. Select from the dropdown
4. Click Save

Supported Languages

BlaBlaNote supports 12 languages:

Language	Code	Variants
English	en	US, UK, Australian
Spanish	es	Spain, Latin America
Catalan	ca
Basque	eu
Galician	gl
German	de	Germany, Austria
French	fr	France, Canada
Italian	it
Portuguese	pt	Portugal, Brazil
Dutch	nl
Greek	el
Swedish	sv

Language Detection

When automatic language detection is enabled:

• BlaBlaNote analyzes the audio
• Identifies the spoken language
• Applies the appropriate transcription model
• Works best with clear audio

Additional Languages

Why Add Multiple Languages

If you frequently speak in multiple languages:

• Add all commonly used languages
• Improves language detection accuracy
• Better transcription quality
• Handles multilingual conversations

Adding Languages

To add additional languages:

1. Go to Settings > Transcription
2. Find Additional Languages
3. Click Add Language
4. Select from available languages
5. Repeat for each language
6. Click Save

Language Priority

Languages are prioritized in this order:

1. Default language (highest priority)
2. Additional languages (in order added)
3. Auto-detection fallback

Custom Vocabulary

What Is Custom Vocabulary?

Custom vocabulary helps BlaBlaNote accurately transcribe:

• Industry-specific terms
• Company and product names
• Technical jargon
• Unusual proper nouns
• Acronyms and abbreviations

Without custom vocabulary, these might be transcribed incorrectly.

Adding Custom Words

To add vocabulary:

1. Go to Settings > Transcription
2. Find Custom Vocabulary
3. Click Add Word
4. Enter the word or phrase
5. Optionally add pronunciation hint
6. Click Add

Examples:

• Company names: "BlaBlaNote", "Acme Corp"
• Product names: "iPhone", "TensorFlow"
• Technical terms: "Kubernetes", "GraphQL"
• Names: "Gorka", "Mikel", "Aitziber"
• Acronyms: "API", "SaaS", "KPI"

Pronunciation Hints

For words with unusual pronunciation:

1. Add the word
2. Click Add Pronunciation
3. Enter phonetic spelling
4. Example: "GIF" → "jif" or "gif"

Managing Vocabulary

Edit a word:

1. Find the word in your list
2. Click Edit
3. Modify the word or pronunciation
4. Click Save

Delete a word:

1. Find the word in your list
2. Click Delete
3. Confirm removal

Vocabulary Limits

• Maximum entries: 500 words
• Maximum word length: 256 characters
• Maximum phrase length: 5 words

Best Practices for Vocabulary

Add:

• Names of people you frequently mention
• Company and brand names
• Industry-specific terminology
• Product names you discuss
• Common abbreviations in your field

Avoid:

• Common dictionary words
• Obvious proper nouns (like "Microsoft")
• Very long phrases
• Words with standard pronunciation

Transcription Quality

Improving Accuracy

Beyond settings, improve transcription quality by:

Recording Environment:

• Use a quiet room
• Minimize background noise
• Avoid echo-prone spaces
• Position microphone properly

Speaking Habits:

• Speak clearly and at normal pace
• Pronounce names distinctly
• Avoid talking over others
• Pause between topics

Audio Quality:

• Use a good microphone
• Check audio levels before recording
• Avoid clipping/distortion
• Use wired headset if available

When to Review Transcriptions

Always review transcriptions for:

• Important business decisions
• Legal or compliance documentation
• Sensitive information
• Content to be shared externally

Processing Options

Automatic Processing

By default, all transcriptions are automatically:

1. Transcribed to text
2. Analyzed by AI for summaries
3. Processed for key phrase extraction

Processing Time

Transcription time varies by:

Audio Length	Typical Processing Time
< 5 minutes	1-2 minutes
5-15 minutes	2-4 minutes
15-30 minutes	4-7 minutes
30-60 minutes	7-12 minutes
> 60 minutes	12+ minutes

Factors affecting time:

• Current processing queue
• Audio quality
• Number of speakers
• Language complexity

Troubleshooting

Poor Transcription Quality

Issue: Transcription has many errors

Solutions:

• Check if correct language is set
• Add custom vocabulary for missed terms
• Improve recording quality
• Speak more clearly
• Reduce background noise

Wrong Language Detected

Issue: Transcription in wrong language

Solutions:

• Set explicit default language
• Add frequently used languages
• Avoid mixing languages in one recording
• Speak in primary language at the start

Custom Words Not Recognized

Issue: Added vocabulary still not transcribed correctly

Solutions:

• Check spelling of custom word
• Add pronunciation hint
• Ensure word was saved properly
• Speak the word more clearly
• Add context (surrounding words)

Slow Processing

Issue: Transcription taking too long

Solutions:

• Check audio file size
• Verify account status is active
• Shorter recordings process faster
• Check BlaBlaNote status page

Language-Specific Tips

English

• Works best with clear pronunciation
• American, British, Australian variants supported
• Add industry jargon to vocabulary

Spanish

• Spain and Latin American variants available
• Watch for regional vocabulary differences
• Add proper nouns and names

French

• France and Canadian French supported
• Add liaison words if needed
• Include common Anglicisms

German

• Compound words generally handled well
• Add company-specific terminology
• Include common technical terms

Best Practices Summary

Quick Tips

1. Set the right default language - Matches most of your recordings
2. Add custom vocabulary - Include names and technical terms
3. Record quality audio - Good audio = good transcription
4. Review important transcriptions - Catch any errors
5. Update vocabulary regularly - Add new terms as needed