Contacts

BlaBlaNote includes a powerful contact management system that helps you build and maintain your professional network. Track your interactions with each person and never lose context about your relationships.

SJ

Sarah Johnson

sarah.johnson@example.com

Overview

The Contacts feature allows you to:

• Store detailed contact information
• Track all interactions with each person
• Set follow-up reminders and cadence
• Record important dates (birthdays, anniversaries)
• Monitor relationships over time
• Import contacts from Google, Outlook, Telegram, or WhatsApp

Creating Contacts

Manual Creation

1. Go to Contacts in the main navigation
2. Open the + menu at the top right and choose New contact
3. Fill in what you know:
   • First name (required)
   • Last name, Alias, Email, Phone number
   • Company, Position in company, LinkedIn URL
   • Something that you will want to remember — the field no address book has. Where you met, what they are working on, who introduced you. It is what the pre-meeting brief reads back to you months later, when you have forgotten all of it.
4. Click Save

Adding somebody by hand, and the one field that is not in an address book.

From an Interaction

When a transcription names somebody who is not in your contacts, BlaBlaNote offers them rather than creating them:

1. Open the interaction
2. Go to the Contacts tab
3. Find the person under the participants it could not match
4. Click Create contact

The new contact keeps the address the meeting gave you, and the tab's count goes up by one. People who were only mentioned in the conversation are listed too, and never offered: the app does not act on a name it merely overheard.

Accepting the participant the transcription found but the contact list did not have.

Import from Integrations

Import contacts in bulk from:

• Google Contacts
• Outlook Contacts
• Telegram
• WhatsApp

Importing eight people from a connected source, and the two already in the list being skipped.

Contact Information

Basic Information

• Name - First name, last name, and optional alias
• Email - Primary email and additional emails
• Phone - Phone number in international format
• Photo - Profile picture or avatar

Professional Information

• Company - Organization or employer
• Position - Job title or role
• LinkedIn - Link to LinkedIn profile

Custom Fields

Add custom data fields for information specific to your needs:

• Industry
• How you met
• Referral source
• Any other custom information

Contact Details View

When you open a contact, you'll see:

Profile Section

• Contact photo and name
• Company and position
• Contact methods (email, phone, LinkedIn)

Interactions History

A chronological list of all interactions linked to this contact:

• Recording title and date
• Summary preview
• Click to open full interaction

Tasks

Tasks associated with this contact:

• Created from linked interactions
• Tasks with this contact as subject

Important Dates

Tracked dates for this contact:

• Birthday
• Anniversary
• Custom dates with reminders

Relationship Information

• Relationship type (client, colleague, mentor, etc.)
• Notes about the relationship
• First interaction date

Pings

Everything that was not a conversation: you saw them, you called, you answered an email, you commented on a post. They live behind Show pings on the interactions tab, with a count, and they are what makes a relationship look like six weeks rather than two meetings.

One person: two conversations six weeks apart, and the four touches in between.

Relationship Tracking

Relationship Types

Categorize your contacts by relationship type:

• Client - Current or potential customers
• Colleague - Work associates
• Partner - Business partners
• Mentor - People who guide you
• Mentee - People you guide
• Friend - Personal connections
• Other - Custom relationship type

Relationship Notes

Add notes about your relationship:

• How you met
• Shared interests
• Key topics discussed
• Relationship goals

Follow-up Cadence

Decide once how often you actually want to speak to somebody, and BlaBlaNote does the remembering.

Setting a Cadence

1. Open the contact
2. Go to the Networking tab
3. Turn on Networking Mode for that contact — the frequencies below become selectable
4. Choose one: Weekly, Monthly, Quarterly, Semiannually or Annually
5. Pick the day, and write the reason you want to reconnect — that line is what you will read when the reminder arrives, months later, with none of today's context
6. Click Save

Next Notification then shows the date you will hear about them, and the contact list shows the cadence beside their name instead of the Reconnect link.

Switching Networking Mode on for one contact, and getting a date back.

Important Dates

Track and get reminders for important dates:

Adding Dates

1. Open a contact
2. Go to Important Dates
3. Click Add Date
4. Select date type:
   • Birthday
   • Work anniversary
   • Custom date
5. Enter the date
6. Set reminder preferences

Reminders

• Receive notifications before important dates
• Configure reminder timing (1 day, 1 week before)
• View upcoming dates in your dashboard

Searching and Filtering

Search

Use the search bar to find contacts by:

• Name
• Email
• Company
• Phone number
• Any custom field

Filters

Filter your contact list by:

• Relationship type - Show only clients, colleagues, etc.
• Company - Filter by organization
• Tags - Filter by assigned tags
• Cadence status - Show overdue contacts

Sort Options

• Name (A-Z or Z-A)
• Company
• Last interaction date
• Date added

Tagging Contacts

Organize contacts with tags:

1. Open a contact
2. Click Add Tag
3. Select existing tag or create new
4. Add multiple tags as needed

Tag examples:

• Industry (Tech, Finance, Healthcare)
• Event (Met at Conference 2024)
• Priority (VIP, Key Account)
• Status (Active, Inactive)

Contact Actions

Edit Contact

1. Open the contact
2. Click Edit
3. Modify any fields
4. Click Save

Archive Contact

Archiving is the middle option between keeping somebody in the list you scroll every day and deleting them. The history stays; the noise goes.

1. Open the contact
2. Click Options (three dots)
3. Select Archive

A banner then says the contact is archived and hidden from your contact list, with Restore beside it. Nothing is lost: their interactions, tasks, pings and dates are all still there, and they come back exactly as they were.

Archiving somebody you no longer call, without losing a year of history.

Delete Contact

1. Open the contact
2. Click More options (three dots)
3. Select Delete
4. Confirm deletion

WARNING

Deleting a contact will unlink them from all interactions. The interactions themselves are preserved.

Merge Contacts

If you have duplicate contacts:

1. Open one contact
2. Click More options
3. Select Merge with...
4. Search for the duplicate
5. Choose which information to keep
6. Confirm merge

Visiting Card

Each contact can view your digital visiting card if enabled:

1. Go to Settings > Visiting Card
2. Enable your visiting card
3. Share the public link with contacts

Learn more about Visiting Cards →

Best Practices

Complete Profiles

Fill in as much information as possible:

• Makes searching easier
• Provides context before meetings
• Enables better AI insights

Link Interactions Promptly

Always link interactions to contacts right after recording:

• Context is fresh
• Builds complete history
• Improves AI suggestions

Use Cadence Consistently

Set appropriate cadence for relationship maintenance:

• Key clients: Weekly or bi-weekly
• Important contacts: Monthly
• Extended network: Quarterly

Regular Cleanup

Periodically review your contacts:

• Merge duplicates
• Update outdated information
• Archive inactive contacts