Tasks

BlaBlaNote's task management feature helps you capture action items from your conversations and track them to completion. Never miss a follow-up again.

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Overview

Tasks in BlaBlaNote:

• Can be created from interactions or standalone
• Support priorities and deadlines
• Link back to source conversations
• Offer multiple view options
• Integrate with your workflow

Creating Tasks

From an Interaction

You do not usually create these. When a recording finishes, BlaBlaNote reads the transcription and pulls out what you said you would do — one task per promise, with the deadline if you gave one. They are waiting on the interaction's Tasks tab, and the interaction list shows how many are still open beside each note (0/3).

To work them:

1. Open the interaction
2. Go to the Tasks tab
3. Tick one when it is done — the row strikes through and the count moves

To add one the conversation did not produce, use Add on that same tab. The task links to the interaction either way, so the context survives.

Three tasks nobody typed, and one of them ticked off.

Standalone Tasks

Create tasks independent of interactions:

1. Go to Tasks in the main navigation
2. Click + New Task
3. Fill in task details
4. Click Save

Task Properties

Title

A clear, actionable description of what needs to be done:

• "Call John about proposal"
• "Send follow-up email to Acme Corp"
• "Schedule demo with Sarah"

Description

Additional context and details:

• Notes from the conversation
• Links to relevant documents
• Specific instructions

Priority

Three priority levels help you focus:

• High - Urgent and important, do first
• Medium - Important but not urgent
• Low - Nice to have, do when time permits

Priority is indicated by color coding in all views.

Deadline

Set due dates for time-sensitive tasks:

• Click the calendar icon
• Select a date
• Optionally add a specific time
• Receive reminders as deadline approaches

Origin

For tasks created from interactions:

• Shows linked interaction title
• Click to open source conversation
• Provides context for the task

Task Views

Switching the same tasks between the list and the board.

List View

Traditional list format:

• All tasks in a vertical list
• Sort by priority, deadline, or creation date
• Filter by status, priority, or origin
• Quick checkbox to mark complete

Board View

Kanban-style board:

• One column per status: open, pending, done, archived
• Or one column per priority: high, medium, low
• Drag and drop between columns
• Each column carries its own count

Switching Views

1. Go to Tasks
2. Use the List / Kanban selector (top right)
3. Kanban asks what to group by — status or priority
4. Your choice is remembered for the rest of the session

Managing Tasks

Mark as Complete

List View:

• Click the checkbox next to the task

Board View:

• Drag task to "Done" column

Task Detail:

• Click Mark Complete button

On a phone the board is out of reach and the list is one column, so the tick is the whole interaction — which is also when it is actually used: standing up, before the next meeting. There is no toast on this screen; the badge on the card turning Done is the confirmation.

One tap, standing up: the badge turns Done and the row strikes through.

Edit Task

1. Click on the task to open details
2. Click Edit
3. Modify any properties
4. Click Save

Delete Task

1. Click on the task
2. Click More options (three dots)
3. Select Delete
4. Confirm deletion

Change Priority

1. Open task details
2. Click the priority indicator
3. Select new priority level
4. Changes save automatically

Set/Change Deadline

1. Open task details
2. Click the deadline field
3. Select new date from calendar
4. Changes save automatically

Filtering and Sorting

Filter Options

• Status - All, Active, Completed
• Priority - High, Medium, Low
• Has Deadline - With deadline, Without deadline
• Origin - From interaction, Standalone

Sort Options

• Priority - High to Low or Low to High
• Deadline - Nearest first or Furthest first
• Created - Newest first or Oldest first
• Title - Alphabetical

Saved Filters

Save your frequently used filter combinations:

1. Set your desired filters
2. Click Save View
3. Name your saved view
4. Access it quickly from the dropdown

Task Notifications

Deadline Reminders

Receive notifications before deadlines:

• 1 day before deadline
• On the deadline day
• Configure in notification settings

Overdue Alerts

Tasks past their deadline trigger alerts:

• Shown in activity feed
• Highlighted in task list
• Daily digest includes overdue tasks

Notification Settings

Customize task notifications:

1. Go to Settings > Notifications
2. Find Tasks section
3. Enable/disable:
   • Deadline reminders
   • Overdue alerts
   • Weekly task digest

Working with Linked Interactions

Viewing Context

For tasks created from interactions:

1. Open the task
2. Click View Source Interaction
3. Review the original conversation
4. Return to task with full context

Finding Related Tasks

From an interaction:

1. Open the interaction
2. Scroll to Related Tasks
3. See all tasks created from this interaction
4. Click to open any task

Best Practices

Create Tasks Immediately

Don't wait to create tasks:

• Create during or right after conversations
• Context is fresh
• Nothing gets forgotten

Use Meaningful Titles

Write clear, actionable titles:

Good:

• "Email proposal to Sarah by Friday"
• "Schedule follow-up call with John"

Bad:

• "Proposal"
• "Call"

Set Realistic Deadlines

• Be honest about timeframes
• Include buffer time
• Review and adjust as needed

Review Tasks Daily

• Check your task list each morning
• Update priorities based on new information
• Mark completed items promptly

Link Everything

• Always link tasks to relevant interactions
• Provides context when you return to the task
• Creates a complete audit trail

Use Priority Wisely

• Not everything is high priority
• Reserve "High" for truly urgent items
• Re-evaluate priorities regularly