Interactions

Interactions are the core of BlaBlaNote. An interaction represents any conversation, meeting, or note that you want to capture and organize.

Jan 28, 2026

2/3tasks

Team Meeting: Q1 Planning

Discussed Q1 goals and roadmap. Sarah suggested focusing on customer retention. Mike agreed to prepare market analysis. Need to schedule follow-up for budget discussion.

SJ

MR

AL

Team Meeting Planning Q1

What is an Interaction?

An interaction can be:

• Audio recording - A voice recording with automatic transcription
• Uploaded audio - An existing audio file you upload for transcription
• Text note - A written note without audio

Each interaction can be linked to contacts, tagged for organization, and used to create tasks.

Creating Interactions

Recording Audio

1. Click + New in the top navigation
2. Select Record Audio
3. Grant microphone permissions if prompted
4. Click the microphone button to start recording
5. Speak naturally - there's no time limit
6. Click Stop when finished
7. Add a title and optional notes
8. Click Save

Recording Tips

• Find a quiet environment for best transcription accuracy
• Speak clearly and at a normal pace
• Mention names clearly for better identification

Uploading Audio Files

1. Click + New in the top navigation
2. Select Upload Audio
3. Click Choose File or drag and drop
4. Supported formats: MP3, WAV, M4A, OGG, WEBM
5. Add a title and optional notes
6. Click Save

Maximum file size: 500MB

Creating Text Notes

1. Click + New in the top navigation
2. Select New Note
3. Use the rich text editor to write your note
4. Format with headings, lists, bold, italic, etc.
5. Add a title
6. Click Save

Transcription Process

After saving an audio interaction:

1. Upload - Audio is securely uploaded to cloud storage
2. Queue - Transcription job is queued for processing
3. Transcribe - AWS Transcribe converts speech to text
4. Process - AI analyzes the transcription for insights
5. Complete - Interaction is ready with full transcription

Processing time depends on audio length, typically 1-5 minutes.

Transcription Status

• Processing - Transcription in progress
• Completed - Transcription ready
• Failed - Error occurred (you can retry)

Viewing Interactions

Interaction List

The interactions list shows all your recordings and notes:

• Search - Find interactions by title or content
• Filter - Filter by date, contact, or tag
• Sort - Sort by date, title, or last modified

Interaction Details

Click any interaction to view its details:

• Title - Editable interaction title
• Audio player - Play back the original recording
• Transcription - Full text transcription
• AI Summary - Automatic summary of key points
• Linked contacts - People mentioned or related
• Tags - Organization tags
• Tasks - Tasks created from this interaction
• Metadata - Date, duration, language

Editing Interactions

Edit Title

1. Click the title to edit
2. Enter new title
3. Press Enter or click away to save

Edit Transcription

1. Click Edit on the transcription
2. Make corrections using the text editor
3. Click Save

Editing the transcription doesn't affect the original audio.

Edit Notes

1. Scroll to the notes section
2. Click to edit
3. Use rich text formatting
4. Click Save

Linking Contacts

Connect interactions to people in your contact list:

1. Open the interaction
2. Click Link Contact in the sidebar
3. Search for an existing contact
4. Or click Create New to add a new contact
5. Select contacts to link (you can link multiple)

Linked contacts appear in the interaction sidebar and the interaction appears in each contact's history.

Tagging Interactions

Organize interactions with tags:

1. Open the interaction
2. Click Add Tag in the sidebar
3. Select an existing tag or create a new one
4. Add multiple tags as needed

Tags help you find related interactions across your account.

Creating Tasks from Interactions

Turn conversation points into actionable tasks:

1. Open the interaction
2. Click Create Task
3. Enter task details:
   • Title
   • Description (optional)
   • Priority (Low, Medium, High)
   • Deadline (optional)
4. Click Save

The task will be linked to the interaction for context.

Sharing Interactions

Email to Self

Send a copy of the transcription to your email:

1. Open the interaction
2. Click More options (three dots)
3. Select Email to self
4. The transcription will be sent to your registered email

Deleting Interactions

1. Open the interaction
2. Click More options (three dots)
3. Select Delete
4. Confirm deletion

WARNING

Deleting an interaction permanently removes the audio file and transcription. This action cannot be undone.

Best Practices

Naming Conventions

Use consistent, descriptive titles:

• "Meeting with John - Q4 Planning"
• "Call with Acme Corp - Product Demo"
• "Ideas - New Feature Brainstorm"

Regular Review

• Review AI summaries weekly
• Create tasks for action items promptly
• Link contacts while context is fresh

Organization

• Use tags consistently across interactions
• Link all relevant contacts
• Add notes for additional context not in audio